Understanding how the Share Drive is organized

@LRMS  Share Folder: Any network user (Student or Staff) has the rights to save to this drive, open any file on this drive, delete any file on this drive, make changes to any file on this drive, etc.

Since a lot of staff members use the Student Share drive to make resources available for student use, it is best to always have backups of these files on your own network drive.  Also, if you want to make a word doc available to students and you DON'T want them to be able to edit it, try this.  You may use Star Office to open Word docs, and then export them as a pdf file.  You don't have to own Adobe to do this.  Pretty cool.

 Secure Share Folder:    If you want to share documents that only selected users can access, save them here. To use this folder and control/limit access, read on. 

 The network gurus (Help Desk at ext. #5050 will create a folder with your name on it in the Secure Share folder.  Once it's there, you will control who has the rights to access it and what specific rights they have.  For example you could allow the students in a specific class to access a particular folder (or file).  Or you could allow only the 8th grade class to access a folder.

 To do this:

1) Ask the Help Desk to create a folder for you in the Secure Share folder on the Share drive.

2) Once it is there, right click on your folder, and select Trustee Rights.

3) Add the entire staff as users with rights by clicking on the icon by the word STAFF. To add students in an entire grade, click on that grade foldier...i.e. - 2013. Or you can select individual students by clicking on names.

4) Once you have added someone as a user with rights to your stuff, you may specify exactly what rights they have and do not have as follows.  The letters R W E C M F A each stand for specific rights you may or may not want to grant to a user.  I suggest R and F only.

 R is for Read: For a folder, grants the right to open files in the folder and read the contents or run the programs. For a file, grants the right to open and read the file.

 W is for Write: For a folder, grants the right to open and change the contents of files in the folder. For a file, grants the right to open and write to the file.

 E is for Erase: Grants the right to delete the folder or file.  Not highly recommended.

 C is for Create: For a folder, grants the right to create new files and folders in the folder. For a file, grants the right to create a file and to salvage a file after it has been deleted.

 M is for Modify: Grants the right to change the attributes or name of the folder or file, but does not grant the right to change its contents. (Changing the contents requires the Write right.) 

 F is for File Scan: Grants the right to see the folder or file.

 A is for Access Control: Grants the right to change the trustee assignments. Just don't.         

 (by Mike Dyer, adapted by Gary Townsend 4/29/10)